Today, cloud-based systems can be used with or without a physical time clock. Many companies still prefer time clocks that use proximity badges, PIN numbers or biometric fingerprint technologies, many of which are connected to online employee time and attendance software.
Others with field-based workers like the flexibility of having employees clock in from mobile phones or tablets.
At Pine Brook Tire, field-based workers use their smartphones or tablets to clock in and out, and the solution has GPS tracking so managers know when employees clock in or out from the job site.
Unlike in the past, workers don't have to drive timesheets to the main office once a week or waste time clocking in and out at the office — they can just go straight to the job site or start making deliveries immediately.
Either way, the system allows you to monitor when technicians clock in and out, fix time discrepancies, and approve timecards to ensure accurate payment. The system also integrates with major payroll solutions such as ADP, QuickBooks or Paychex.
Timekeeping data are stored online, and the system is hosted in the cloud. The system doesn't require desktop software to install or maintain. Data are encrypted and information is backed up daily.
Time tracking is critical in effectively managing labor costs, which impact the company's bottom line significantly. Getting equipped with the right tools, like a cloud-based employee time and attendance solution, can make a huge difference in profitability.
Scott Mulka manages marketing for Lathem, Time Corp., a provider of timekeeping products for business including the cloud-based PayClock Online time and attendance system and the PayClock mobile app. You can reach Scott at [email protected].